The Ultimate Commercial HVAC Maintenance Checklist

As a commercial business owner, facility costs account for a large chunk of your spending each year. Besides rent or mortgage expenses, energy costs are considerable – U.S. commercial and industrial facilities spend $400 billion on energy alone each year!

Lowering your energy spend generates savings that can be better allocated to other causes, such as expanding your business and generating new income. Looking for a place to start saving? Begin with your commercial HVAC systems.

Importance Of Commercial HVAC Maintenance

HVAC systems, along with lighting, are the biggest energy consumers in the average commercial building. While there’s certainly something to be said for building automation systems and other technology which work to reduce energy consumption, maintaining your systems through commercial HVAC maintenance greatly impacts the amount of energy this equipment uses. Our Commercial HVAC Maintenance Checklist will show you the steps which need to be followed to keep your building’s HVAC equipment in top shape, consuming less energy and serving you longer.

Commercial HVAC Maintenance Checklist

Facility managers and maintenance departments can keep commercial HVAC systems running more efficiently through regular commercial HVAC maintenance. Use this commercial HVAC maintenance checklist as a guide to follow.

Preventative Commercial HVAC Maintenance

Not all businesses require the same needs from their HVAC systems. Customized commercial HVAC maintenance plans may be offered by your preferred contractor, which will provide the specific care your system needs to boost performance.

  • Performed in the spring for cooling systems, the fall for heating systems
  • This is a service which should be performed by a commercial HVAC technician. Preventative maintenance serves as a tune-up for your building’s HVAC systems, helping them run more efficiently throughout the season. Several steps will be taken to correct existing issues and prevent future performance problems and breakdowns – these steps generally include the following.
  • For outdoor components:
    • Coil and cabinet are inspected and cleaned
    • Drain pans and condensate lines are cleared of obstructions
    • Compressor is inspected
    • Fan motor and blades are inspected and lubricated
    • Control box, switches, wiring, and safety controls are inspected
    • Refrigerant level is measured and recharged if necessary
  • For indoor components:
    • Blower assembly is checked and cleaned
    • Belts are lubricated or replaced
    • Combustion blower housing is cleaned
    • Evaporator coil, drip pan, and condensate lines are cleaned and cleared
    • Burner assembly is inspected and cleaned
    • Ignition system is cleaned
    • Safety controls are tested
    • Heat exchanger is inspected
    • Flue system is checked for dislocations and wear
    • Control box, wiring, and connections are checked and tightened
    • Air filter is replaced or cleaned
    • Duct system is checked

Check and Change Air Filters

      • Air filters should be inspected every three to four weeks to ensure the filter has not become clogged with debris.
      • Changing of air filters should be performed every three to six months, per the manufacturer’s recommendation or as needed.
      • Maintenance staff should stay on top of air filter checks and changes, as restricted airflow through the HVAC systems hinders performance and increases energy consumption by this equipment. During periods of heavy use, you may find it necessary to replace filters more frequently.
      • Running your commercial HVAC systems with clean air filters can lower energy consumption by up to 15%.

Program Thermostats

      • Perform at the beginning of heating season and cooling season, and when temperatures hit the point of not using the systems regularly.
      • When it’s time to switch from one HVAC system to the next, or it’s time to not run it so frequently, it’s time to check the programming on your building’s thermostats to ensure settings are optimal for energy savings. Do this by manually programming your thermostats or through your building automation system; even if you’ve programmed heating and cooling schedules in the past, it’s still smart to recheck to make sure they still fit your needs and the same areas are still in regular use.

Periodic System Checks

      • Perform these monthly, or as needed.
      • Check thermostat operation. If your thermostats are not operating correctly throughout the season, your HVAC systems could be running more frequently than necessary, boosting your energy consumption. If thermostats are not working properly, have them repaired or replaced.
      • Check drip pan and drain lines. Clogs in your HVAC systems’ drainage lines can cause moisture to back up into your building, causing mold and mildew growth as well as the potential for damage. Make sure the drip pan and drain lines are emptying correctly and remove any obstructions that develop.

With proper commercial HVAC maintenance, your building’s heating and cooling systems can operate more efficiently year-round, generating notable energy savings for your business. Working with a trusted commercial HVAC professional, you can create a customized commercial HVAC maintenance checklist for preventative heating and cooling care tailored to the unique needs of your business. connects commercial business owners and facility managers to local commercial HVAC contractors. If you haven’t worked with a commercial heating and cooling company to evaluate and maintain your commercial HVAC systems, it’s time you start. In most areas of the country, there are many contractors to choose from – here are some criteria you should look for when selecting the right commercial heating and cooling company that will best serve your business’s needs.

Commercial Heating And Cooling Companies With NATE-Certified Technicians

NATE, short for North American Technician Excellence, is an independent certifying organization serving the heating and cooling industry. Obtaining NATE certifications is a technician’s way of verifying their industry knowledge and skill – working with NATE-certified technicians provides credibility and verified capabilities.

NATE offers certifications in several areas beneficial to commercial business and building owners, including:

  • Commercial refrigeration
  • Light commercial refrigeration
  • Air distribution
  • Air conditioning
  • Heat pumps
  • Gas and oil heating
  • Gas and oil hydronics
  • HVAC efficiency analyst

Customized Service From A Commercial Heating And Cooling Company

Buildings are unique, as well as the operations of your business – commercial HVAC plays a large role in production, as well as comfort. It is in your best interest to work with a commercial heating and cooling company who will provide individualized services that best fit your needs.

Commercial HVAC maintenance plans shouldn’t always be one-size-fits-all; choose a commercial heating and cooling company who will provide a customized maintenance and service program to keep all your heating, cooling, ventilation, and refrigeration systems performing optimally throughout the year. Your systems may require additional care due to the nature of your operations – it’s best to build a relationship with a commercial heating and cooling company who will get to know your systems and your needs to provide you with optimal solutions for improving performance and energy efficiency.

A credible commercial heating and cooling contractor will provide you with a thorough contract that details all the work they will do, as well as the dates and rates. They’re willing to take the time necessary to explain in detail what is needed, and their justifications for offering you such services.

Experienced Commercial Heating And Cooling Companies

If you work in a particular industry, it may suit you to work with a commercial heating and cooling company that possesses experience serving other businesses in your line of work. They already possess a knowledge of the types of equipment and services you need to get your job done right. Ask any contractor you’re interviewing if they have worked with businesses similar to yours, and what solutions were implemented that brought similar clients success.

Find A Commercial Heating And Cooling Company Today is your resource for locating top-notch commercial heating and cooling companies in your area. Search our online Contractor Directory to find commercial service professionals serving your area.


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